How we work,
in writing.

Last updated 9 November 2026

These are the terms we work on. They cover this website, our quotations and any project we take on unless a signed contract or statement of work says something different — in which case that document wins.

1. Who you are dealing with

NextMars Ltd, 71-75 Shelton Street, Covent Garden, London WC2H 9JQ, United Kingdom ("NextMars", "we"). A quotation, a purchase order referencing it, or a written acceptance by email forms the contract between us.

2. Quotations

We return a written scope and a fixed price within 48 hours of a brief. A quotation states what is included: the assets, the level of finish, the number of revision rounds, the file formats and the delivery date. It is valid for 30 days. The price on the invoice is the price in the quotation; work outside the quoted scope is quoted separately and started only after you approve it in writing.

3. Starting work

Production begins when we receive the first payment — usually 50% of the quoted fee, with the balance on handover. Larger projects are split across milestones. A start date is held for you once the deposit and the brief are both in hand. We do not ask for a deposit to send a quote.

4. What we need from you

• A brief that says what you are building, how many assets, the format you need and the date you need it.
• References you have the right to share, and any style guide, engine constraints or naming convention we should follow.
• One point of contact who can approve work, and feedback within three working days of each delivery.

If feedback arrives later than that, the delivery date moves by the same number of days. We will always tell you before that happens, not after.

5. Revisions

Two rounds of revisions are included at each stage — sketch, colour and polish — and notes are folded in as they arrive so what you sign off is finished art. A note that refines the approved direction is included. A note that changes the brief is a new piece of work: we quote it first, and it does not start until you approve the quote.

6. Delivery and acceptance

Delivery means the files are in your hands in the agreed format: layered sources, exported assets, Spine rigs or print-ready files, named to your conventions. Work is treated as accepted when you confirm it, or seven days after delivery if you have not raised a written objection — whichever comes first. Delays caused by us are our problem: we will tell you the moment we see one and put resource on it.

7. Ownership

On final payment, the copyright in the delivered artwork transfers to you, including the layered source files. Until that payment clears, you hold a licence to review and evaluate the work but not to publish or exploit it.

We keep the right to show the finished work in this portfolio and in our own promotion unless your contract says otherwise. If the work is confidential, we say nothing about it publicly — and we will agree a longer embargo on request.

You confirm that any reference material you send us may be used for this purpose, and you are responsible for clearing third-party rights in it.

8. AI tools

The studio is human: art directors, producers and 2D artists. AI tools are used in only two situations, and neither happens unless you ask for it. (a) At your request — where you ask us to use AI on a specific part of your project; nothing AI-generated is delivered in the 2D art files unless you also ask for it there. (b) Commissioned AI video — where the quote names it, finished AI video is produced and delivered as a separate deliverable, on the usage terms set out in that quote. AI video is not a substitute for drawn art and is never described as such. If your contract excludes AI tools entirely, they are excluded from your project, and we will confirm that in writing.

9. Confidentiality

Unreleased builds, client names, internal documents and anything you mark confidential stay confidential on our side, and our team works under individual NDAs. If you need a mutual NDA we will sign yours before the first brief. The same applies in reverse: our working methods, pricing and process documents are ours.

10. Cancellation

You can stop a project at any time in writing. You pay for the work completed to that point at the quoted rate, plus any third-party cost we have committed to on your behalf; any remaining part of the deposit is returned within 14 days. If we have to stop a project for a reason within our control, you pay only for work you have accepted.

11. Payment

Invoices are issued in USD or GBP and are payable within 14 days by bank transfer, Wise or PayPal. We may pause work on an invoice that is more than 14 days overdue, after reminding you once. Interest on late commercial payments is charged at 2% per month, alongside the statutory recovery fixed by the Late Payment of Commercial Debts (Interest) Act 1998. Bank charges on international transfers are shared as the banks apply them.

12. Limits of liability

Our total liability for a project is limited to the fees you paid us for that project. We are not liable for lost profit, lost contracts, or other indirect loss. Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not allow to be excluded.

13. If something goes wrong

Tell us first and we will try to fix it between us: info@nextmars.com.

These terms are governed by the law of England and Wales. The courts of England and Wales have exclusive jurisdiction.

14. This website

The content of nextmars.com is provided as information. We keep it accurate, but nothing on it is a binding offer until it appears in a written quotation. Artwork shown here remains the property of NextMars or the client it was made for, and may not be reused without permission.